Event Coordinator - Medical Devices

Posted 26 November 2023
Salary Negotiable
Job type Full Time
Discipline Medical Devices
Contact NameCarl Gbolade

Job description

Mantell Associates is currently partnered with a leading Medical Devices organisation in their search for an Event Coordinator EMEA.

Event Coordinator - Responsibilities:

  • Responsible for the management and the coordination of all external and internal events organized or co-organized in Europe, Middle East and Africa (EMEA)

  • Close collaboration with direct sales leaders and sales teams, corporate marketing team, product management team and distributors across both Biopharma and Clinical businesses

  • Event management and coordination (external and internal events): Manage and coordinate the organization of all international, national, and regional exhibitions, symposiums, conferences, webinars, internal sales team and distributor meetings, training activities, team building activities, excellence center and ambassador program activities, co-marketing activities, promotional campaigns, workshops, etc. to support our direct and our indirect businesses in EMEA

  • Project Management: Meticulously plan, manage and coordinate all aspects of event planning, including budgeting, vendor negotiations, selecting, booking and preparing exhibition spaces, designing exhibition spaces, ordering goodies, posters, banners and marketing collaterals, organizing the logistics, building and dismantling the exhibition spaces, promoting the events internally and externally, creating event roadbooks, booking hotels, meeting rooms, transportation, catering, audio, video, doing post-event follow-ups and evaluations (lead routing, awareness and conversion, event scoring, feedback collection), etc.

  • Stakeholder collaboration: Work closely with business leaders in charge of direct and indirect sales, distributors, corporate marketing, product management, finance, logistics, etc. teams to ensure alignment and successful execution of the events

  • Problem Solving: Proactively anticipate potential challenges and solutions in advance to ensure smooth event execution

  • Reporting: Provide regular updates on event progress, outcomes, and feedback to senior management and relevant stakeholders

  • Social Media: Actively participate in building and nurturing a robust community of followers on LinkedIn and making EMEA event activities visible to the external world

  • Cross-Platform Integration: Ensure that event promotions and content are integrated across other platforms such as emails, inside sales campaigns, etc. for maximum reach and engagement

Event Coordinator - Requirements:

  • Bachelor's degree in Event Management, Marketing, Business, or a related field

  • Proven experience in international event coordination, preferably in the Biopharma and Clinical sectors

  • Excellent communication and interpersonal skills (fluent English in required in this role)

  • Strong entrepreneurial mindset with a proactive, go-getter and solution-driven attitude

  • Strong project management skills with great attention to detail

  • Strong organizational skills with the ability to manage multiple projects simultaneously

  • Ability to anticipate problems and devise effective solutions

  • Ability to work collaboratively with cross-functional teams

  • Willingness to travel as required

  • Social media expertise: Demonstrated experience in managing and growing LinkedIn communities, with a track record of creating engaging educational content

  • Ability to work with Salesforce.com (CRM)

Mantell Associates is a specialist Pharmaceutical and Life Science headhunting organisation. For more information on this opportunity, plesae contact us at +44 (0)20 3854 7700.